Administration

Registrar

It shall be lawful for the Registrar as the administrative officer of the college to regulate the work and conduct of the Superintendents and other Admin Staff of the college in accordance with the Act, Statutes, ordinance rules and regulations. It shall be the duty of the Registrar to assess and evaluate the performance of employee and section and take such measures as he deems fit to regularizes and to improve the working of the college with consent of the Principal.

He shall the power to issue warnings, reprimands, and memos to the employees with the approval of the Principal.

1. In case of employees included in Class III and IV the Registrar can take minor disciplinary action suemotto with the prior approval of the Principal.
2. The Registrar may transfer any of the employees from the Departments/office of the College to other Departments/ Sections as per the needs and exigencies of the office or can transfer the employees which can be termed as “Routine transfer” to enable the employees to go through the diverse working of the College Department/Section/office. It shall be the duty of the Registrar to change the working hours/day of the College employee or of the Department with consent of Head of the Department & Principal.
3. The Registrar shall have the powers to take disciplinary action against the non-teaching staff working in the college, Departments. Ordinarily such disciplinary action shall be taken with the recommendation of the concerned head of the Department /Section & Principal.
4. The Registrar shall ensure, under the control and direction of the Principal. The proper organization and conduct of examinations.
5. The Registrar shall exercise such other powers and perform such other duties as are prescribed, or are required from time to time by the Principal.

Head Clerk

1. To exercise, check and to follow up the incoming letters received from the University Department/Students/Director & Joint Director office/Social Welfare Office/BC Cell and other Govt. offices etc.
2. To point out mistake or misstatements, if any, and draw attention wherever necessary, to the statutory or customary practice and point out rules wherever they are concerned.
3. To submit notes/drafts for approval of the Principal through the Superintendent.
4. To scrutinise notes/cases submitted by the lower staff, put his own remarks/suggestions, if any, and submit the same to the Superintendent/Registrar & Principal as the case may be.
5. To ensure the prompt dispatch of letters.
6. To arrange filing of the papers and arrange files in order, year-wise and subject-wise.
7. To maintain calendar of periodical returns for incoming and outgoing, separately.
8. To attend to such other work that may be assigned to him with the approval of the concerned Superintendent & Registrar.
9. To see the regular circular of Govt. & University
10. Internal College Exam & University Examination Work.
11. Eligibility, Affiliation Work.
12. Day to day entries in the service books.
13. Maintenance of Staff Personal Files.
14. Teaching and Non-Teaching Recruitment Procedure and follow-up of approval from university with the help of Superintendent Admin.
15. Overall supervision on the faculty clerk and to assist them for the maintenance of student’s data i.e. fees register and permanent registers, exam, eligibility form work etc.

Senior Clerk

1. To enter the mail and letters and inter-departmental correspondence/files etc. letters, documents etc. addressed to the Principal.
2. To acknowledge letters received.
3. To submit dak to the Principal, Departments & other staff daily, dispatch and watch every entry in the register bearing the initials of the recipients of the letter/documents etc.
4. To prepare list of letters issued during a fortnight to which replies have not been received and for which reminders are required to be sent.
5. To send relevant extracts or any part of a receipt, through Registrar/Superintendent to the departments concerned for remarks and/or necessary action.
6. To open and maintain service book/new file(s)-note-book(s), do copying work/rubber stamping and to attend to all types of administrative/clerical work.
7. To maintain different registers, forms etc.
8. To keep a notebook to watch timely disposal of urgent papers.
9. To collect the relevant material required for taking action on a receipt viz. file on the subject, if one already exists, other papers/files, if any, refer to any receipt and any other relevant material etc.
10. To supply other relevant facts and figures and also papers pertaining to previous decisions of policy.
11. To prepare routine letters/replies for approval where noting is not required issue reminders/li>
12. To maintain daily work sheet, and to submit weekly arrears report to the Section Officers and/or Assistant Section Officers.
13. To prepare monthly fees arrears report and submit it to the Superintendent/Registrar & Principal for perusal and guidance/instructions.
14. Any other work assigned from time to time, with the approval of the Assistant Registrar.
15. Overall Examination and Admission work.
16. To assist faculty clerk and take the regular follow up of day to day work of faculty clerk.
17. Eligibility and Exam Forms work.
18. Staffing pattern verification from Deputy Director as per the student strength.

Junior Clerk[Faculty]

1. Overall Admission Work.
2. To assist internal and university examination work.
3. Maintenance of students' general register and fees register.
4. Eligibility work.
5. Filing of examination forms and their timely submission.
6. Fees reconciliation statements and follow-up of fees recovery in time.
7. Overall correspondence of students and faculty.
8. To enter the mail and letters and inter-departmental correspondence/files etc. addressed to the Principal.
9. To acknowledge letters received.
10. To submit dak to the Principal, Departments & other staff daily, dispatch and watch every entry in the register bearing the initials of the recipients of the letter/documents etc.
11. To prepare a list of letters issued during a fortnight to which replies have not been received and for which reminders are required to be sent.
12. To send relevant extracts or any part of a receipt, through Registrar/Superintendent to the departments concerned for remarks and/or necessary action.
13. To open and maintain service book/new file(s)-note-book(s), do copying work/rubber stamping, and attend to all types of administrative/clerical work.
14. To maintain different registers, forms, etc.
15. To keep a notebook to watch the timely disposal of urgent papers.
16. To collect the relevant material required for taking action on a receipt viz. file on the subject, if one already exists, other papers/files, if any, refer to any receipt and any other relevant material, etc.
17. To supply other relevant facts and figures and also papers pertaining to previous decisions of policy.
18. To prepare routine letters/replies for approval where noting is not required and issue reminders.
19. To maintain a daily worksheet and submit a weekly arrears report to Head Clerk/Superintendent/Registrar & Principal.
20. To prepare a monthly fees arrears report and submit it to the Superintendent/Registrar & Principal for perusal and guidance/instructions.
21. Any other work assigned from time to time, with the approval of the Assistant Registrar.

Building Maintenance Supervisor

To maintain the physical College facilities in a condition of operating excellence, cleanliness, and safety, so that full educational use of them may be made at all times.

To supervise and lead a crew of custodial/maintenance personnel whose major responsibility is to provide students with a safe, attractive, comfortable, clean, and efficient building in which to learn, play, and develop.

Activities

1. Cleans and maintains all drinking water tanks and other major equipment like generators, Xerox machines, electrical equipment, water supply, regular flow of electricity, electrical maintenance, etc.
2. Supervises and participates in necessary painting and general repairs to plumbing, electrical, carpentry, windows, and general mechanical areas.
3. Assists general mechanics in remodeling and renovation work.
4. Supervises and maintains the college grounds and classrooms.
5. Supervises and participates in the general cleaning and maintenance of the college buildings.
6. Orders and receives supplies and equipment, and maintains necessary inventories.
7. Assumes responsibility for the general security of the buildings.
8. Assumes responsibility for the general fire safety of the buildings.
9. Performs emergency repair services as necessary.
10. Conducts an ongoing program of general maintenance, upkeep, and repair.
11. Responsible for the setting up and tearing down of equipment during special events (e.g., graduation, conferences, concerts, etc.).
12. Will be available to fire and police departments on a 24-hour call basis when building or ground alarms sound.

Maintenance

1. Examines buildings on a regular basis for needed repairs, maintenance, and cleanliness.
2. Checks buildings on weekends and holidays.
3. Establishes and recommends, in cooperation with building administrators, priorities on repair projects and estimates the cost of these projects.
4. Plans and oversees all maintenance and repair work and develops an efficient system for dealing with emergency repair problems.
5. Performs maintenance as required.
6. Orders materials as needed and makes recommendations for supplies and equipment purchases.
7. Consults with Principals regarding the establishment of a regular preventative maintenance program.

Laboratory Assistants

1. To assist students and teachers in conducting practicals and experiments.
2. To maintain a dead stock register and register of consumable materials and to undertake physical stock verification of laboratory materials.
3. To assist the in-charge of the laboratory in the purchase and procurement of laboratory materials.
4. To supervise the work of laboratory attendants working under him.
5. To assist the in-charge of the laboratory in routine administrative matters and to ensure that the laboratory facilities are not misused by any person.
6. To report breakages/losses in the laboratory to his superiors.
7. To report to the in-charge of the laboratory about misbehavior inside the laboratory.
8. To ensure that all cupboards, doors, windows, and gates are properly closed by the laboratory attendants.
9. To attend to such other duties as may be specially brought to his notice, with the approval of the Head of the Department.

Laboratory Attendants

1. To clean the laboratory and keep laboratory materials, including apparatus and equipment, in proper place.
2. To render physical assistance to students, teachers, and other laboratory staff in the movement of laboratory equipment, instruments, chemicals, and other materials within and outside the laboratory.
3. To assist the Laboratory Assistant and other laboratory staff in physical stock verification of laboratory equipment, instruments, chemicals, and other materials.
4. To render physical assistance to students and teachers in conducting practicals and experiments.
5. To report any loss of laboratory equipment and other materials to his superiors.
6. To open and lock cupboards, doors, windows, and gates of the laboratory.
7. To attend to the delivery of letters connected with the laboratory and its staff.
8. To attend to other duties assigned to him by the laboratory staff, with the approval of the in-charge of the laboratory.

Peons

1. To open windows in the morning, switch on fans and lights, and close them when not required.
2. Do dusting of office furniture, machines, files, table equipment, switch on lights and fans, switch them off when not required, remove and replace covers of machines, and fill up inkpots.
3. Open, paste, sort, and arrange papers and circulars according to the instructions of the Section Officer/Branch Head, and stitch agenda and minutes of meetings as instructed.
4. Affix stamps, stick and seal envelopes or wrappers, and pack parcels.
5. Carry messages, papers, registers, files, circulars, bags, and portable items from one place to another inside or outside the office.
6. Carry papers, franking machines, and other portable office equipment within the building.
7. Operate a numbering machine, wherever necessary.
8. Operate a Xerox machine, if capable, wherever necessary.
9. Carry out any other similar work as instructed by the Officer, Principal, Registrar, or Office Superintendent.
10. Serve drinking water to employees and visitors when required.
11. Dispatch letters, including hand-delivered letters. Peons receiving bank duty allowance shall take cash/cheques to banks as per instructions.
12. Perform any other duties assigned by the concerned officer from time to time.
13. Peons shall also attend to sweeping, cleaning rooms and furniture, and electrical fittings like fans and lights. They may also shift records, bind bundles, and move furniture as required. Any additional duties may be assigned by the Principal or Registrar.
14. Supervise students in the passage, maintain discipline near classrooms and laboratories, and ensure peace in the area.